You may not pay any attention to it, but your office copier is one of the most important parts of your business. Your employees rely on the copier to accomplish their work. The modern copier has become the main source of sharing documents and information throughout your office.
Modern copiers have a lot of functions that employees enlist to perform work duties well. These features include scanning to email, scanning to cloud service, mobile printing and so much more. With employees relying on this device, it must be functioning at its highest potential.
Like cars, copiers also experience a significant amount of wear and tear as the years go on. You can make repairs for as long as possible, but the day will inevitably come where it is time to get a new copier. Here are four signs that you need a new copier:
Employees are Complaining.
The ones who will first notice issues with your copiers are the employees. It is important to keep an ear out for the consistency of complaints from the employees regarding the performance of the copier. If the copier is a source of frustration in your office, then it is time to increase productivity and relieve stress by getting a new copier.
Difficulty in Restocking Supplies
As new copiers continue to develop, the accessories and supplies also evolve with the new copiers. If finding critical supplies like toner and parts are becoming more difficult, then it is probably time to purchase a new copier. Machines upgrade for your convenience as they offer new solutions and features. Difficulty in finding supplies is a clear sign that you are missing out on what you could have.
Poor Print Quality
As your copier experiences more and more use, the quality of prints will begin to get worse. If your copier is pushing out papers with smudges and smear marks, or if your printer experiences consistent paper jams, then you are missing out on the high-quality printing you could have with a new copier.
Business is Growing
As your business grows, your office technology must evolve too. The solutions you depend on at one stage of your business will not serve you the same way that they will in another phase. Your copier may have been perfect for your office when you first bought it but things change. You need to check if more people are using your copier and if the monthly number of copies and prints have changed. If there have been changes then it is time to upgrade your copier to make sure that it meets your needs.
It is also best to check the security features of your copier. If your copier does not address the security that you need, then it is time to upgrade. The copier is a common entry point for hackers to gain access to a network and personal information in an organisation. The latest model of copiers offer security features like encrypted hard drives and password protection to prevent your data from becoming compromised.
Technology changes fast, and copier technology is no exception. Newer copiers are not only faster and more reliable than their predecessors, but they offer more robust workflow, security features and energy efficiency. For a lot of businesses, an updated copier is the tool that helps their team accomplish more.
If you are not ready to purchase a new copier yet but you need to have an upgrade fast, you can always lease a copier. You can contact our local leasing company for details about upgrading your machine.
If you are in Philadelphia and you are looking to buy a Copier for your business, you may contact Clear Choice Technical Services in Philadelphia. You can ask about Copier Leasing Services in Philadelphia, Copier rental services in Philadelphia, and Copier Repair in Philadelphia.